VACANCY ANNOUNCEMENT
For the team of our Rule of Law programme, we seek applications from suitable candidates for position of “Procurement Assistant”.
Job Location: Dhaka (field visit expected)
Contract Duration: June 30, 2018 (extension upon availability of fund)
A. Responsibilities
The position holder is responsible for:
- Supporting in processes of procurement of goods and service
- Smooth and timely processing of supporting documentation
- Deputizing the Procurement and Contract Professionals as and when required
- Undertaking duties in processing Procurement of goods and services for the RoL Programme in accordance with GIZ rules and conditions customs declarations
- Liaising with output leads and PNGO’s on time about the status of procurement particularly in the event of delays
- Coordinating effectively with colleagues in other units of the programme
- Supporting administration in maintaining the inventory in accordance with GIZ rules and regulations
B. Tasks
Procurement of Goods and Services
- Assist the team in procurement of materials and equipment locally, monitor markets, issues invitations to tender and processes orders in accordance with GIZ regulations
- processing of supporting documents for services agreement contract according to the GIZ regulations
- enters and maintains data relevant to procurement of goods and services
- Assist in processing of required documentation for bidding, EOI
- support in checking vendor record in EU blacklist [manually] and attach the result with each order placed
- ensure the four-eye principal in processing the procurement orders
- receive goods and ensures that the receipt is documented and goods received checked appropriately
- Assist in checking goods invoices, goods inwards receipts and other (delivery) papers and payment instruction
- Support in safe transfer of goods to their destination
- Assist in processing short-term consultants invoices according to regulations
- Maintain database of consultants and consultants firms reports
- Support the finance team in finalization of all invoices
- Supporting the stock keeping of the supplies within the RoL when needed
- Assisting the in collection of quotation for supplies, stationery etc.
- Assist in keeping track of consultant invoices and support the OP leads in follow up
- maintain proper documents and files
- Keep abreast knowledge of the procurement of good and services regulations, Country Office standards etc. and communicate the same with programme concerned staff
- Liaison between programme staff and the vendor, consultant or consulting firm
- Ensure smooth communication with Programme staff, Country Office, PNGO as and when needed
- Ensure managing proper knowledge share sessions within the RoL
- Ensuring proper documentation of Procurement
- Ensuring that important information, good practices, meeting minutes, reports and decisions from programme meetings is shared with the wider programme team
The position holder
- Contributes to other project activities and any other tasks as required.
Professionalism – a solid background in project work and ability to work independently, take initiatives and be pro-active. The incumbent shall follow up on meeting commitments, observing deadlines and achieving results.
Communication – strong analytical and communication (spoken, written, presentational) skills, including ability to summarize and clearly present complex issues pertaining to procurement
Team work–strong ability to work in a team and be supportive to others’ efforts and work
Gender – having a good basic knowledge of Gender issues and the importance of Gender equality for GIZ
Qualifications
- Minimum bachelor degree, MBA / MSc is preferred
- 1 – 3 years of professional experience in comparable position
We only accept electronic applications.
If you meet the above requirements you can apply through the link below:
jobs.gizbd.org
If you meet the above requirements you can apply through the link below:
jobs.gizbd.org
Last Date of Application: 19 November, 2016
No phone calls please. Only short-listed candidates will be contacted.
All applications will be treated according to the merit and with strict confidentiality.
All applications will be treated according to the merit and with strict confidentiality.
GIZ is an equal opportunity employer.
Women and impaired persons are especially encouraged to apply and they will be selected in case of equal qualification with other candidates.
Women and impaired persons are especially encouraged to apply and they will be selected in case of equal qualification with other candidates.
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